RFPs- Current

• Contract Services for Southpark and Eastpark Apartments

Procurement Guidelines

Small Purchases

• For amounts above the Petty Cash ceiling, but not exceeding $100,000
• Obtain reasonable number of quotes (preferably three)
• Quotes may be obtained orally (either in person or by phone), fax, writing, or e-procurement

Sealed Bidding

• A cost over $100,000
• Preferred method for construction, supply and non-complex service contracts
• Firm fixed price contract to the responsible bidder whose bid is the lowest in price

   Requirements

• Public Advertising
• Public bid opening
• Awarded based on a firm fixed price and principally on the lowest price

Competitive Proposals

• Preferred Method for procuring professional services
• Solicited through the issuance of a RFP (Request for Proposal)
• Evaluated only on the criteria stated in the RFP

   Requirements:

• Public advertising and direct solicitation
• Evaluation criteria stated in solicitation
• An Evaluation Report summarizing the results
• No offeror shall be given information about any other offeror's proposal
• Determine which vendors are appropriate for further negotiations
• Select vendor whose proposal is best for the authority

Noncompetitive Proposals

• Used only when the award if a contract is not feasible using other proposal types
• The item is available only from a single source
• An emergency exits that seriously threatens the public health
• HUD authorizes the use of noncompetitive proposal

Cooperative Purchasing/Intergovernmental Agreement

• A State and/or local cooperative or intergovernmental agreement
• Used to purchase or use common supplies, equipment or services
• Using and interagency agreement based on economy and efficiency